At United Energy Workers Healthcare, we are committed to providing exceptional, personalized care to the energy worker community, inspired by our founders' dedication to their grandfather's well-being. With over 14 years of experience and a presence in 24 states, we deliver high-quality services under the Energy Employees Occupational Illness Compensation Program Act (EEOICPA).

We are looking for a meticulous Office Coordinator to join our team. In this role, you will ensure the smooth daily operations of our office, handle administrative tasks, and maintain an organized and efficient workspace.

As an Office Coordinator, you will:

• Administrative Support: Perform routine tasks such as copying, filing, scanning, and faxing.
• Mail Handling: Open, sort, and distribute mail to the appropriate recipients.
• Record Maintenance: Organize and manage medical records in the EMR database and paper charts per Agency protocols.
• Database Management: Upload progress notes into the EMR system to support timely payroll, contractor payments, and billing.
• Scheduling Assistance: Support with inputting schedules and new patient information as required.
• Confidentiality: Adhere to HIPAA regulations to protect patient, employee, and contractor information.
• Policy Adherence: Follow all Agency policies and procedures.
• Additional Duties: Undertake other tasks as assigned to ensure efficient office operations.

What We’re Looking For

• Education: High school diploma or equivalent.
• Experience: Previous experience as an office assistant, receptionist, or similar role, preferably in the healthcare field.
• Communication Skills: Excellent verbal and interpersonal communication skills.
• Teamwork: Ability to work effectively as part of a team.
• Organizational Skills: Strong organizational and time-management abilities.
• Technical Proficiency: Proficiency in Microsoft Office Suite.
• Background Checks: Must pass a criminal background check and drug screen.
• Professional Appearance: Professional demeanor and appearance are required.
• Inclusivity: We are an equal-opportunity employer and welcome applications from all qualified candidates. We maintain a drug-free workplace and may conduct pre-employment substance abuse testing.